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zhugeliang(Newbie)Newbie
12 Mar 2025

Hello ATO Community,


One of our employees did not have a TFN when they started in January. We process payroll monthly.

For January payroll, we withheld tax using the monthly tax table rate (say, $5,408)

For February payroll and after 28 days, we withheld tax using highest marginal rate as the employee still has not provided a valid TFN (say, $8,225)

For March payroll, employee now has a valid TFN and so we will withhold using the tax table rate again.


Is there any issue (potential large tax bill for the employee) if we were to back pay the excessive tax withheld from February payroll of $2,817 given Single Touch Reporting reports on a real-time basis?


We know it all will sort itself out with their tax return, but if we could fix up our employee sooner than later, it would be preferrable.


Many thanks.

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92 views
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PayrollDeanne(Taxicorn)Taxicorn
12 Mar 2025

Hiya @zhugeliang 👋


I assume that when your employee started, that they provided you with a TFN Declaration but claimed an exemption for applying to the ATO for a valid TFN? Hence the 28 days?


As per the ATO guidance, you are required to withhold based on the information as at payment date. If they didn't provide you with a valid TFN prior to the payday in February, you are required to withhold at the highest rate. That's the employer's obligation.


The ATO will address this when the taxpayer does a tax return. I know payroll wants to do the "right thing" for employees, but your first obligation is to ensure you comply with ATO requirements 😉


Deanne

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Most helpful reply

PayrollDeanne(Taxicorn)Taxicorn
12 Mar 2025

Hiya @zhugeliang 👋


I assume that when your employee started, that they provided you with a TFN Declaration but claimed an exemption for applying to the ATO for a valid TFN? Hence the 28 days?


As per the ATO guidance, you are required to withhold based on the information as at payment date. If they didn't provide you with a valid TFN prior to the payday in February, you are required to withhold at the highest rate. That's the employer's obligation.


The ATO will address this when the taxpayer does a tax return. I know payroll wants to do the "right thing" for employees, but your first obligation is to ensure you comply with ATO requirements 😉


Deanne

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