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TinaJ(Newbie)Newbie
13 July 2025

Hello


The per km rate as per the award our employees are on is 0.99c.


I need help to work out what is the tax exempt component of the 0.99c for the first 5000 km. I understand that any km over 5000 are fully taxed.


Revenue.nsw.gov.au has a table and details that "The exempt rate per km used for NSW payroll tax purposes is the ATO prescribed rate for the FY immediately before the FY in which the allowance is paid. For example, if a MVA is paid in the FY 2025-26, the exempt component is calculated using the ATO km rate for the FY 2024-25." https://www.revenue.nsw.gov.au/taxes-duties-levies-royalties/payroll-tax/taxable-wages/allowances/motor-vehicle#heading3


Using the information provided in the table on the web page above, then an allowance paid in the 2025-2026 financial year would be have an exempt component of 0.85c exempt which is the period 1/7/2024 - 30/06/2025.


However when I look at this ATO page


https://www.ato.gov.au/individuals-and-families/income-deductions-offsets-and-records/deductions-you-can-claim/cars-transport-and-travel/motor-vehicle-and-car-expenses/expenses-for-a-car-you-own-or-lease


It says "Use the rate for the income year for which you are claiming a deduction 2025-2026 use 88 cents per kilometre"


I just need confirmation on if it is 0.85 that is tax exempt for the first 5000 cents per km allowance or if it is 0.88 for payments made in the 2025 - 2026 financial year.


Thank you





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3 replies
1,122 views
3 replies

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PayrollDeanne(Taxicorn)Taxicorn
14 July 2025

Hiya @TinaJ 👋


I'm confused - are you the employer? In which case, you follow the ATO guidance (I don't know why you would reference a state payroll tax matter that has nothing to do with PAYG withholding?) to vary the withholding to nil on the part of the rate that doesn't exceed the ATO reasonable rate.


For the current FY (2025/2026), any c/km allowances you pay for travel this FY is as per your Award of 0.99c/km. Of this amount, where the conditions are met:

  1. Business purpose - if it is for a business purpose, check the next condition. If it's not for a business purpose, the full amount is taxed as per the tax table.
  2. Car owned, leased or hired - if it is a car and the employee owns, leases (not novated lease, that doesn't qualify) or hires, then the following concessional tax applies:
    1. 0.88c/km - PAYG withholding on this amount is varied to nil up to the limit of 5,000 business km
    2. 0.11c/km - tax as per the tax table
    3. Km travelled > 5,000 business km is taxed as per the tax table on the whole 0.99c/km

This tax treatment is required by employers each time they pay c/km allowances. Refer to the ATO STP2 Employer Guidance on this matter. 😉


Deanne

TinaJ(Newbie)Newbie
14 July 2025

Hi Payroll Deanne


THANK YOU! Yes, I'm asking from an employer perspective. Really appreciate your clear answer and the links.


So the allowance is $0.99 per km that is paid to the employee. Of that $0.88 is not taxed - tax varied to nil - and the $0.11 is taxed.


If the business km exceeds 5000 in a financial then the whole $0.99 is taxed?





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Cents per KM exempt component 2025-2026 | ATO Community